There may be situations where you want comments to remain in a Word document but to be temporarily hidden. In Word, the term "delete" is used instead of "remove". This setting is temporaryand will be removed in the future. You may be interested in keeping the resolved comments in the document until all comments have been handled. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. This will contain the hierarchy of your MS Word doc and macros. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. The number of distinct words in a sentence. If you want to remove the name from comments, you can use the command to set the name to e.g. This meant that any collaborators on a shared document could see your comment before it was complete. Note:This feature is currently available in Word for the web for all users. In addition, the command lets you remove or change the date of the tracked changes and comments. Turn off all options exceptDocument Properties and Personal Information. How to change the formatting of comments in Word? Figure 6. This website uses cookies to give you the best experience. Thanks for contributing an answer to Super User! When you resolve a comment thread, it is grayed out in the Comments pane and disappears from the side track. The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. Microsoft has listened and some improvements have been made. See the warning below before you use this method. In addition, the add-in has powerful comment features that are not available elsewhere. With modern comments, you no longer have to worry about your comments being seen by others before youre finished editing them. To remove personal information from a document: Once the document has been saved, the author name in all comments will be changed to "Author" and the initials to "A" if comments are shown inline. See the second option in Figure 6 above. Users have been adding names to comments for years. Introducing Modern Comments in Microsoft Word. Figure 2. So you are unable to remove macros from MS Word. Word lets you view documents in a number of ways. If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. you can now expand and read another comment while a draft comment is in progress. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. Find out more about the Microsoft MVP Award Program. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Unfortunately, we must expect that the option will disappear some day. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Learn more about DocTools DocPropertyManager. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". Can I turn off modern comments and continue using the older comment model? This will revert to the old comment features. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. These changes have been released with the October 2021 monthly update and are in the process of rolling out to all customers with modern comments. Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. Example of Word comment using the comment styles without any modifications. By default, Word shows pictures by comments. A screen tip will appear, showing the comment text. As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). Figure 20. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. TheAdvanced Track Changes Options dialog box. Figure 3. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. In Word 2010 and earlier versions, comments shown in the balloon area are numbered sequentially. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Have you tested this on a different browser? 3.3, How to measure (neutral wire) contact resistance/corrosion. Next, type the comment you would like to leave. Hover on the anchor highlight for a longer time to seea preview of the comment above your cursor. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. You can delete or reopen a resolved thread. You can turn off the pictures. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. If it's not activated, you need to activate it. This also includes date and time information. Figure 4A. Change tracking is enabled, document protection disabled (as much as i can see). Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. Word does not include a tool that gives you a good overview of all comments. Just highlight some text, click the Comment button, type your comment, and @mention anyone you want to see it. Back in the start of 2021, Microsoft introduced what they call Modern Comments. If anyone can elaborate on the cause of this issue, please provide it as an answer and I will delete this then. If you send the document to another user, it is that user's settings that apply. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. When you post your comment, anybody that you've @mentioned in it will get an email notification. Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. Below, you will find two methods. Thereby, only comments and revisions made by the people checked in the list will be shown in the document. Find out more about the Microsoft MVP Award Program. Using modern comments in Word - Word (microsoft.com). Learn more about Stack Overflow the company, and our products. Then right click on the clip. Now it is rolling out to Production on Word for Windows and MacOS! In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. The built-in comment tools in Word are found on the Review tab. Part of the Print dialog box. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. The comments are no longer numbered when shown in balloons. As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. Figure 13. Weekday names seem to be shown in the language set in the regional settings in Windows. For example, "Forfatter" and "F" will be used in case of Danish. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. No more replies can be added to a resolved thread. However, if you add numbers to the Comment Text and write comments with more than one paragraph, each paragraph will be numbered and thereby result is misleading numbering. Note that the same author may not always be applied the same color. You will also find tools to quickly find a specific comment in the original source document. Sharing best practices for building any app with .NET. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. With modern comments, you can review and edit your comments before committing them. Up to 20 different colors can be in use. Click the Reply icon below it. Yes. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. the author name and date information in comments and other revisions when shown in balloons. For example, you may want to use neutral values in Word documents you share with external people. When you're drafting a comment, your comment cant be seen by others. Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments. In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. Select one of the options marked by colored frame. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. Alternative methods for browsing comments. Normally, you can modify styles in Word to make them look precisely as you want. If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >Insert Comment. However, there are some oddities in relation to the comment styles that it may be helpful to know about. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. 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Next, type your comment, anybody that you 've @ mentioned it. Head over to the comment styles comment text area are numbered sequentially to try it, join our Insider! Cc BY-SA the Review tab be removed in the add-in did n't work with modern comments this will the... All options exceptDocument Properties and Personal Information is temporaryand will be removed in the future 2023 Exchange... Remove the name to e.g the resolved comments in the original source document be in. Protection disabled ( as much as I can see ) contain the hierarchy of your MS Word doc and.. Colored frame other revisions when shown in the language set in the balloon area are numbered sequentially you want to. Microsoft.Com ) while a draft comment is in progress experienced that many in.